Toplis Solutions Inc. (hereinafter referred to as “TSI,” “we,” “us,” or “our”) values your privacy and is committed to protecting your personal data. This privacy notice outlines our practices regarding the collection, use, and protection of your personal information.

Website Privacy Notice

This privacy notice applies to the personal data we collect through our website, https://toplissolutions.com (the “Website”). By using our Website, you consent to the collection and use of your personal data as described in this notice.

Information We Collect

For Job Applicants, Customers and Inquiries:

1. Job Applicants: Name, Email Address, Contact Number, and Usage Data. Additionally, we collect any personal information contained in the resumes you attached to your application.
2. Customers and Inquiries: Name, Email Address, Contact Number, Address, Company Name, Designation and Usage Data.

Usage Information:

• IP Addresses
• Browser Information
• Device details
• Pages visited

Basis, Use, and Purpose for Processing of Personal Data

We process your personal data based on your consent, contractual necessity, or our legitimate interest. This includes:

• Recruitment Purposes: To evaluate and manage your application for employment.
• Analytics: To monitor and analyze usage information using third-party service providers.
• Marketing Purposes: To provide you with information about our services, promotions, and events through our newsletter distribution.
• Customer Inquiries and Concerns: To respond to your inquiries and provide customer support.
• Other Purposes: For any other purpose with your consent.

Tracking and Cookies Data

We use cookies and similar technologies to monitor activity on our service and store certain information. Cookies are small files containing data, including an anonymous unique identifier, which are sent to your browser and saved on your device. Additionally, we use tracking technologies across different devices, to link your various devices, and to deliver relevant ads and content on our website. You can configure your browser to reject cookies or alert you when they are sent, but this may affect your ability to access some features of our website.

Data Sharing and Disclosure of Personal Data

We do not disclose or share your personal data with third parties except in the following cases:

• When required by law or legal process: To protect the rights, property, or safety of Toplis Solutions Inc., our employees, or others.
• When required by stakeholders, clients, subsidiaries, and partners: To perform services on our behalf as necessary for business operations.

Data Security

We take appropriate measures to safeguard your personal information. However, it’s important to note that no method of data transmission over the internet or electronic storage can be guaranteed to be completely secure.

Storage and Retention

Personal data will be stored for two years after inquiries and requests are addressed, after which it will be securely disposed of. However, some data may be retained longer if required by law or regulations.

Disposal

We ensure that your data is properly destroyed and disposed of. Physical copies will be shredded, and digital information will be securely deleted.

Rights of a Data Subject

As a Data Subject, you have the right to:

• Access, correct, or delete your personal information upon request.
• Withdraw your subscription from marketing communications and newsletters.
• Object to the usage and processing of your data based on legitimate personal interest.
• Disable cookies through your browser settings.

Changes to the Privacy Notice

TSI reserves the right to update this privacy notice as needed and will issue a new one for significant changes. Previous versions will be kept and provided to data subjects upon request.

Contact Information

For questions or concerns about this privacy notice, please contact our Data Protection Officer at dpo@toplissolutions.com or visit us at Bachrach Building II, 23rd St. Corner Antonio C. Delgado St., Port Area, Manila, 1018.